Legally compliant archiving of your email via *.msg files and also in a database. The attachments are also saved in a separate folder. The emails can be displayed directly to the customer or supplier in our CRM solution KUP.

There are clear legal regulations: every business-relevant email must be archived for 6 to 10 years. It is by no means enough to make a copy in the archive folder in the local email program. Even if this is called archiving there, this is by no means legally compliant archiving. On the one hand, because the email there is by no means tamper-proof. On the other hand: what happens if your computer fails?

Even if you have backed up the downloaded data from your email program, there is no guarantee that it can be read later. Special and paid programs are often required to save the data. These programs cannot read all versions and all years either. If you have already changed email programs in between, the emails from the other program will be missing anyway.

Of course, archives from a single computer only contain the emails from that workstation. The other emails to colleagues on their respective computers have not yet been saved. And if so, then only at their respective workplaces. If a specific email needs to be verified, you first have to laboriously search for which computer it could be on before you can search for the actual email. Depending on the number of jobs, this is hardly possible.

The solution for email archiving that takes all of these aspects into account is offered by MAX SYSTEME GmbH from Dresden. MAX SYSTEME GmbH is celebrating its 22nd anniversary this year.
We therefore offer you email archiving for 5 mailboxes
€ 390
plus VAT. already including installation and initial instruction – so complete price.

An internet-based solution is also possible. All updates are already included there, as is monitoring by MAX SYSTEME GmbH. Above all, data backup is also included. The data is stored on a server in Germany according to strict criteria and is therefore safe even in the event of major disasters such as floods. In addition, your technology is relieved. Everything is included for €25 per month.

An increasing number of electronic invoices will be landing in your email inbox. Clicking on them, saving the attachment to a specific directory, and—while doing so—assigning the invoice file a sensible name that facilitates subsequent processing is not a task for a human being. Let a machine handle that for you.

• Our iDataBus can identify emails containing electronic invoices and download them.
• In this process, the entire email is saved as a file for archiving purposes—in full compliance with GoB (Generally Accepted Principles of Computerized Accounting Systems)—while the attachment (the electronic invoice itself) is placed in a separate directory. However, the attachment is not simply saved using the filename provided by the supplier; such names are often uninformative. Furthermore, the filename may already exist. And with such a chaotic naming scheme, proper sorting becomes nearly impossible. The iDataBus from MAX SYSTEME GmbH resolves all these issues, relieving you of this tedious work.

All benefits at a glance:

• Identifies emails containing electronic invoices in XML format
• Automatically downloads these emails
• Saves emails as local .eml files on your computer
• Archives emails in compliance with GoB standards
• Downloads attachments—i.e., the electronic invoices—to a separate directory
• Renames these attachments according to a standardized scheme
• Ensures file uniqueness
• Standardized naming enables easy sorting and searching

Such a helpful tool shouldn't come with a high price tag; otherwise, it wouldn't be worth the investment, and you would end up downloading the electronic invoices manually anyway. Therefore, do not hesitate to request a free, no-obligation quote from MAX SYSTEME GmbH. Our quote includes the cost of the complete installation and a brief introductory training session, ensuring you can get started immediately and without any complications. Our software runs on virtually all operating systems—from Apple and Linux to Windows.

Under Contact, you will find everything you need to get in touch with us.