Email archiving

Legally compliant archiving of your email via *.msg files and also in a database. The attachments are also saved in a separate folder. The emails can be displayed directly to the customer or supplier in our CRM solution KUP.

Legal situation:

There are clear legal regulations: every business-relevant email must be archived for 6 to 10 years. It is by no means enough to make a copy in the archive folder in the local email program. Even if this is called archiving there, this is by no means legally compliant archiving. On the one hand, because the email there is by no means tamper-proof. On the other hand: what happens if your computer fails?

Data security:

Even if you have backed up the downloaded data from your email program, there is no guarantee that it can be read later. Special and paid programs are often required to save the data. These programs cannot read all versions and all years either. If you have already changed email programs in between, the emails from the other program will be missing anyway.

Central archive for everyone:

Of course, archives from a single computer only contain the emails from that workstation. The other emails to colleagues on their respective computers have not yet been saved. And if so, then only at their respective workplaces. If a specific email needs to be verified, you first have to laboriously search for which computer it could be on before you can search for the actual email. Depending on the number of jobs, this is hardly possible.

The solution:

The solution for email archiving that takes all of these aspects into account is offered by MAX SYSTEME GmbH from Dresden. MAX SYSTEME GmbH is celebrating its 22nd anniversary this year.
We therefore offer you email archiving for 5 mailboxes
One-off € 390
plus VAT. already including installation and initial instruction – so complete price.

The cloud solution

An internet-based solution is also possible. All updates are already included there, as is monitoring by MAX SYSTEME GmbH. Above all, data backup is also included. The data is stored on a server in Germany according to strict criteria and is therefore safe even in the event of major disasters such as floods. In addition, your technology is relieved. Everything is included for €25 per month.